Parish Clerk Vacancy


Vacancy for Clerk/Responsible Financial Officer

Doxey Parish Council are looking for an enthusiastic and motivated individual for the varied role of Parish Clerk/RFO.

This role requires the post holder to not only provide administration support to the Council but provide advice in order to implement legal decision making.

The role of Responsible Financial Officer covers all of the finances from payroll to bookkeeping and annual returns.

This is a part time position for 43.33 hours a month (10 per week). Salary dependent on experience on the range SCP 24-28 (£14.90 – £16.75 per hour), NJC Scales of Pay. The role also includes entry to the Local Government Pension Scheme.

Please note, Doxey is a growing Parish and they are embarking on a Neighbourhood Plan and it is envisaged that a number of additional (paid) hours may be required above the 10 per week as the role develops. We would ask applicants applying to take this into account.

The position is working from home, a computer, printer and mobile phone are provided as part of the role along with working from home allowances.

The successful candidate will be required to attend Parish Council meetings every month (second Thursday) and will be responsible for all aspects of the Council’s finances.

For a full job description, person specification and application form, please contact the Parish Clerk by email – no CV’s please.

For further information about the Parish please see Closing date: Friday 2nd October 2020

Parish Clerk Vacancy

Closing date Friday 16th October 2020

Job Description

The Clerk to the Council will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and in particular to serve or issue all the notifications required by law of a local authority’s Proper Officer and ensure that all legal deadlines are met.

The Clerk will be totally responsible for ensuring that the instructions of the Council in connection with its function as a Local Authority are carried out.

The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions.

The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required.

The Clerk will be the Responsible Financial Officer and responsible for all financial records of the Council and the careful administration of its finances.

General duties include, but are not limited to: Clerk’s Duties
• Receiving correspondence, paper and electronic, circulating to councillors, replying, or referring to chair. Filing.
• Answering residents’ queries.
• Keeping the Parish Council website and Facebook Page up to date.
• Working with the Chair to prepare meeting agendas and serving paperwork to legal timescales.
• Taking minutes at parish council meetings (currently via Zoom) and preparing draft minutes for distribution/publication online. Keeping original signed minutes on file as permanent record.
• Ensure Council are aware of all Planning Decisions and Applications.
• To look at Grant Aid Applications and take to Council for decisions.
• Following up after meetings depending on decisions taken, such as reporting decisions/issues to Staffordshire County Council and the Borough Council, sending off cheques etc.
• Preparing paperwork for Annual Parish Meeting. Attending the meeting as required, making notes of any issues raised.
• Attending training sessions to keep up to date with legislation and best practice.
• Registering with ICO for data protection purposes.
RFO duties:
• Keeping finance file of bank statements, invoices, bank reconciliation etc.
• Reporting Council business, balancing the Council’s accounts and preparing records for audit purposes.
• Assist the Council in preparing a draft budget.
• Assist the Council in preparing the Annual Precept request.
• Preparing end of year accounts for internal audit and Annual Governance and Accountability Return.
• Providing legal advice to the Council and ensuring that the Council operates legally.

Hours and Salary: • Working from home 20 hours per month, including 10 meetings per year normally in Woodseaves Village Hall but currently via Zoom. • Pay in line with NALC scales dependent upon experience. • Apply with CV by Friday 16th October 2020 to Cllr M. Turvey Springfields The Green Woodseaves Staffordshire ST20 0LJ.